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Digital Onboarding

Employee headshots easily collected – with our digital onboarding.

We provide your employees with an intuitive web app that allows them to submit their portrait upon invitation. This makes the employee photo process simple, scalable, and location-independent. Employee photos are also ready in time for the first day of work.

  • Invitation by email

    New employees receive an invitation by email at a defined time (e.g., during their first week). You can also send invitations to existing employees with a single click. This way, you organize employee photos easily and scalably, no matter where your team is located.

  • Custom styling instructions

    Every company has its own rules for portraits – from hairstyles to dress codes. You can easily integrate your guidelines into the web app. This ensures your employee photos always have the desired look.

  • Automatic validation

    We have developed advanced algorithms that automatically reject unsuitable images. Blurry or shaky photos are immediately rejected, and the employee receives tips for a better photo.

  • Configurable approval process

    Uploaded images can be approved by an authorized person in the company. If there is an issue with the image, the upload process restarts and the employee receives a notification.

Automatic reminders

Let’s be honest – employee photos probably aren’t your team’s top priority. That’s why we remind your employees via email, SMS, or WhatsApp at configurable intervals to ensure all photos are uploaded on time.

Web app in your branding

Uploading a personal photo happens through a simple web app. The app provides intuitive guidance so your employees feel comfortable throughout the process. Best of all: the web app is designed in your company’s look & feel.

Custom additional questions

Do you need other information besides the employee photo, such as LinkedIn profile, resume, or other data? These questions can also be easily integrated into the web app so that you receive all information bundled together.

Legal protection

Before employees upload their photo, they must accept your individual terms of use. This ensures you are covered for using the employee photo, e.g., on your website or social media.

Frequently Asked Questions

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See for yourself how easy professional portraits are today. Book a personal demo now – no commitment, fast, and tailored to your needs.

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