Gradient Hero Home

What is an Employee Portrait Management Platform?

An Employee Portrait Management Platform (EPMP) covers the entire employee photo process. Learn what it is made of, how it differs from a photographer, a photo booth or an AI headshot generator, and what to look for when choosing one.
Try for freeBook a demo
5.0
More than 200 customers from Switzerland, Germany, Austria, and the EU trust betterPortrait
Definition

What an EPMP is

An Employee Portrait Management Platform (EPMP) is a platform of software and, where needed, hardware such as a photo booth that lets companies manage the entire lifecycle of employee photos: from capture, consistent editing and consent to management and distribution to every system where portraits are needed.

The term deliberately sets itself apart from individual tools: a photographer delivers pictures at one point in time, an AI headshot generator creates individual portraits, a DAM stores files, an HR system manages master data and a single profile photo. An EPMP connects these steps into one continuous process that needs no photo appointments and keeps running with every new hire.

Building blocks

The six building blocks of an EPMP

Capture

Employees submit their photo themselves – by smartphone, at a photo booth or collected by HR.

Check

Every photo is checked automatically at capture – gaze, head position, framing, clothing and pose – so only suitable pictures go into editing.

Edit

Every picture is edited automatically and consistently: background, lighting, crop and format in your corporate design. On request, AI also adjusts clothing or pose.

Consent

Consent is collected per purpose, documented and respected wherever the portrait is used.

Manage

All portraits live in one central place – up to date and deleted automatically when someone leaves.

Distribute

Finished portraits flow automatically into your HR system, Microsoft 365, intranet, website and badges.

Comparison

EPMP compared

How an EPMP differs from the ways companies have organised employee photos so far.
Capture photos without appointments
Photographer
Photo booth alone
AI headshot generator
DAM
HR system
EPMP
Consistent corporate design
Photographer
Photo booth alone
AI headshot generator
DAM
HR system
EPMP
Ongoing for new hires
Photographer
Photo booth alone
AI headshot generator
DAM
HR system
EPMP
Documented consent
Photographer
Photo booth alone
AI headshot generator
DAM
HR system
EPMP
Distribution to HR and IT systems
Photographer
Photo booth alone
AI headshot generator
DAM
HR system
EPMP
Central management of all portraits
Photographer
Photo booth alone
AI headshot generator
DAM
HR system
EPMP
Selection criteria

What to look for when choosing an EPMP

These criteria show whether a solution covers the entire process.

betterPortrait covers all of these points and is Europe's leading Employee Portrait Management Platform. More about the solution

Frequently asked questions

Try it out –
no commitment required.

Experience for yourself how easy professional portraits are today.
Sign up for betterPortrait today and upload three free test portraits – without commitment and fast.

Try for freeBook a demo